Rules of Access and Use
Viewing of our physical archives held in the CODC archives facility based in the Ranfurly Service Centre, is by appointment only. This process is to allow our Archives Officer to narrow down a search prior to an appointment and help make your experience using the archives more productive.
Hours of access are normal business hours, 8.30am to 5pm, and week days only.
Procedures have been put in place for the viewing of CODC archives by the general public. Please be aware that the officers in charge of archive must take every precaution necessary to protect and preserve the documents and records in their care. Please take the time to familiarise yourselves with the following:
- On arrival you will be asked to leave hats, coats and bags, including computer bags, any food and drinks, with reception staff where they will be stored safely for the duration of your visit to archive. Please sign the visitors' book.
- A reading room is provided for your convenience. Finding aids and other references will be available in the reading room along with pencils for note taking. (We would prefer ink was not used anywhere near the archive records.)
- Your visit will be supervised at all times.
- The Central Otago District Council Archives is not a library; therefore no documents will be given out on loan to the general public at any time.
Handling of Documents
- All pre-1945 records are to be handled with the white cotton gloves provided. Please note that if the requested documents are considered too fragile to be handled, a staff member will show you the original but will provide you with a copy to read.
- Please do not bend or lean on the archive material.
- Please do not rearrange the order in which the record is presented.
- All maps and other archival material are subject to the same criteria above.
- Photocopying/scanning can damage documents and needs to be kept to a minimum.
- There is a charge for photocopying/scanning. Current information regarding fees is available at the main counter.
- Please consult staff before taking any digital photos. There is a procedure that needs to be followed.
- All practices and procedures will be in accordance with the following Acts of Parliament:
- Public Records Act 2005
- Local Government Act 2002
- Local Government Official Information and Meetings Act 1987
- Privacy Act 1993
- Copyright Act 1994
- Any restrictions placed on records by donors, will be firmly adhered to.
- Any archive material within the archives that is yet to be controlled is restricted.
For further investigation, our own local museums and libraries, Hocken Library in Dunedin, Archives New Zealand in Dunedin, are all rich sources of the history of Central Otago.
Further records relating to previous councils may be found in the archives of the following current councils: Clutha District Council, Queenstown Lakes District Council, Southland District Council, Waitaki District Council.
We hope you enjoy your experience with the Central Otago District Council Archives. Happy researching!