Attending a Meeting

We welcome public attendance at meetings. Your input can help shape decision-making, support good governance, and provide local knowledge. Participation and feedback from the community helps form an essential part of our democratic processes. All formal meetings are open to the public unless the meeting resolves to exclude the public.

Speaking at Public Forum

Public forum is an opportunity for members of the public to speak directly to elected members at the start of a council or community board meeting.

It is not part of the formal decision-making process. Elected members may ask questions for clarification, but no decisions or resolutions will be made on matters raised.

How to register

In accordance with standing orders, speakers are asked to give at least one clear working days’ notice before the meeting to present to public forum.

To speak, please complete this link: Public Forum

Time Limits

Speakers are usually given up to 5 minutes. Additional time may be allowed for questions at the Chairs discretion.

Presenting at the Meeting

Please arrive a few minutes early and make yourself known to the Governance team.

You may bring notes or supporting material. If you have handouts or a presentation, please send these in advance where possible.

Meeting Protocol

Please be respectful and address your comments through the chair. Offensive or inappropriate language is not permitted. For further information on meeting protocol and procedures please refer to the standing orders on the Governance Documents pages.

More information

For more information, please contact: governance@codc.govt.nz